The National Dairy Development Board (NDDB) for and on behalf of Bihar  State    Co-operative Milk  Producers’  Federation Limited, Patna, invites sealed bids from reputed eligible bidders for the following:-

1. ELIGIBILITY AND QUALIFICATION REQUIREMENTS  

The bidders must meet the following minimum qualifying criteria:-

The bidder, in the same name and style, should be in business for at least for five years at the time of bid opening. In case of change of name of the bidder by merger / acquisition / change in status, the bidder may be eligible based on the documentary evidence.

The bidder should have valid registration under various acts that may be applicable for the contract proposed. This shall include but not limited to Income Tax, Companies Act, Excise Duty, Sales Tax, Works Contract Tax, Service Tax, Employees State Insurance, Contract Labour, Provident Fund etc.

The bidder’s annual financial turnover in the same name and style during any one of the last three financial years should not be less than 60% of the estimated value of contract.
 
The bidder in the same name and style should have successfully executed / completed contracts of similar nature during the last five years ending last day of the month previous to the month in which the bid is opened, either of the following:

1. One contract / work of similar nature costing not less than 80% of the estimated value of the contract. OR
   
   
2. Two contracts / works of similar nature each costing not less than 50% of the estimated value of the contract. OR
   
   
3. Three contracts / works of similar nature each costing not less than 40% of the estimated value of the contract.

Bidder should submit copies of completion certificate along with the copies of purchase orders / contracts / agreements towards proof of their eligibility and qualification requirements.

In addition to the above the following information / documents should also be submitted by the bidders towards eligibility requirement:

1. Copy of the Income Tax Returns for three previous years in original or certified true copies, along with Permanent Account No for income tax purpose.
   
   
2. Solvency certificate as per format for at least 20% of the estimated cost of the work in the financial year in which the bid is opened.
   
   
3. Copy of TDS Certificate issued by the clients to substantiate the claim for the value of works executed in the private sector.

2.   Purchase of Bidding Document

Interested eligible bidders may obtain further information from National Dairy Development Board, Block DK, Sector 2, Salt Lake, Kolkata 700 091. Phone no.: 033 - 2359 1884 to 1887, Fax no. - 033 - 2359 1883.  Details can also be had from web: http://www.nddb.org

Interested bidders can purchase the bidding documents either in person or by mail on a written request, in their letter heads, submitted/furnished in duplicate along with a non-refundable tender fee as specified above.

One set of bidding document (original) may be purchased by any interested eligible bidder on payment of non-refundable tender fee (as indicated above) plus Rs.500.00 towards inland Courier charges, if required by Mail by a crossed demand draft in favour of National Dairy Development Board, payable at Kolkata, either in person or by mail, between 14.00 hours and 1600 hours on any working day (Monday to Friday) except public holidays. Tender fee by cash and cheques are not acceptable.  NDDB shall not be responsible for any delay in receipt of the bidding document sent by Mail.

3.   Downloading the Document

(a) The bid documents will also be available in the website at http://www.nddb.org and can be downloaded and used as tender documents for submitting the offer. Separate remittance specified above shall have to be enclosed in the form of crossed demand draft, drawn in favour of National Dairy Development Board, payable at Kolkata, towards non-refundable cost of the tender documents. This is in addition to the earnest money and should be separately enclosed with the offer, on or before the due date for submission, otherwise the offer will be treated as invalid.
 
(b)  It is hereby brought to the notice of all bidders that if any change/additions/ deletions/alterations are found to be made by them in the tender and the same is subsequently noticed at any stage, even after award of the contract, the bidders are liable for all consequences thereof and NDDB shall be free to take suitable action as deemed necessary.

4.   Submission of bid

The bidders, who purchase the bidding document, are eligible for submission of bids in their names only. Further, the bidders are advised to visit the existing Chilling Centre to get acquainted themselves about the existing plant, machinery and the building before submitting their bid.

5.   Bid Security/Earnest Money Deposit (EMD)

All bids must be accompanied by bid security (EMD) should be in the form specified in the bidding document. 

Bids not accompanied with EMD, shall be summarily rejected.

6.   Opening of Bids

The bids will be opened in the presence of the bidder’s representatives on the date and time specified above. 

7.   Rights Reserved by NDDB

 Issued by : National Dairy Development Board, Kolkata 700 091, Dated: 10.04.2008