1) ELIGIBILITY AND QUALIFICATION REQUIREMENTS

Ref. No. KOL:PUR:LCB:DAIRY:03/2008

The bidders must meet the following minimum qualifying criteria:-

1. The Bidder, in the same name & style, should be in business alteast for eight years at the time of bid opening. In case of change of name of the bidder by merger / acquisitions / change in status, the bidder may be eligible based on the documentary evidence.
   
   
2. The bidder should have valid registration under various Acts that may be applicable for the contract proposed. This shall include but not limited to Income Tax, Companies, Excise Duty, Sales Tax, Works Contract Tax, Service Tax, Employee State Insurance, Contract Labour, Provident fund etc.
   
   
3. The Bidder’s financial turn-over in the same name & style during any one of the last three financial years should not be less than 60% of the estimated value of Contract.
   
   
4. The bidder, in the same name & style, should have successfully executed / completed contracts of similar nature during the last eight years ending last day of the month previous to the month in which bid is opened, either of the following :
   
   
   1. One contract / work of similar nature costing not less than 80% of estimated value of the contract. OR
      
      
   2. Two contracts / works of similar nature each costing not less than 50% of estimated value of the contract. OR
      
      
   3. Three contracts / works of similar nature each costing not less than 40% of estimated value of the contract.
      
      
   Bidder should submit copies of completion certificates along with copies of purchase orders/ contracts/ agreements towards proof of their eligibility and qualification requirement.
   
   In addition to the above, in the case of Supply & Installation or works contracts, the following information / documents should also be obtained from the bidders and evaluated for determination of their eligibility
   
   
   1. Copy of the Income Tax Returns for three previous years in original or certified true copies, along with Permanent Account No. for income tax purpose.
      
      
   2. Solvency certificate as per format for at least 20% of the estimated cost of the work in the financial year in which bid is being opened.
      
      
   3. Copy of TDS certificate issued by the clients to substantiate the claim for the value of works executed in the private sector.

2) PURCHASE OF BIDDING DOCUMENT

Interested   eligible   bidders   may   obtain   further   information   from   National   Dairy Development Board, Block-DK, Sector-II, Salt Lake City, Kolkata - 700 0 91. Phone no.: 033 - 2359 1884 to 1887 Fax no. – 033 2359 1883.   Details can also be had from web: http://www.nddb.org

Interested bidders can purchase the bidding documents either in person or by mail on a written request, in their letter heads, submitted/furnished in duplicate along with a non- refundable tender fee as specified above.

One set of bidding document  (Original) may be purchased by any interested eligible bidder on payment of non-refundable tender fee (as indicated above) plus Rs.500/-(Rupees five hundred only) towards inland courier charges, if required by mail by a crossed demand draft  in  favour  of  National  Dairy  Development  Board,  payable  at  Kolkata,  either  in person or by mail, between 14.00 hours and 16:00 hours on any working day (Monday to Friday)  except  public  holidays. Tender fee by cash and cheques are not acceptable. NDDB shall not be responsible for any delay in receipt of the bidding document, sent by Mail.

3) DOWNLOADING THE DOCUMENT

1(a) The      bid       documents      will       also      be        available          in         the       website            at http://www.nddb.org and can be downloaded and used as tender documents for submitting the offer.            Separate remittance specified above shall have to be enclosed in the form of crossed demand draft, drawn in favour of National Dairy Development Board, payable at Kolkata, towards non-refundable cost of the tender documents.     This  is  in  addition  to  the  earnest  money  and  should  be separately  enclosed  with  the  offer,  on  or  before  the  due  date  for  submission, otherwise the offer will be treated as invalid.

(b) It   is   hereby   brought   to   the   notice   of   all   bidders   that   if   any change/additions/deletions/alterations are found to be made by them in the tender and the same is subsequently noticed at any stage, even after award of the contract, the bidders are liable for all consequences thereof and NDDB shall be free to take suitable action as deemed necessary.

4) SUBMISSION OF BID

The bidders, who purchase the bidding document, are eligible for submission of bids in their names only.

5) BID SECURITY/EARNEST MONEY DEPOSIT (EMD)

All bids must be accompanied by bid security (EMD) should be in the form specified in the bidding document and incorporated in the technical bid (cover I).

Bids not accompanied with EMD, shall be summarily rejected.

6) OPENING OF BIDS

All the bidders should submit their sealed bids in cover I - Technical Bid and cover II – Price Bid.   The technical bid (cover I) shall contain all the details EXCEPT FOR THE PRICE.   After evaluating the technical bid and confirming the requirements, the eligible bidders shall be notified the option of submitting the second stage price bid.  Only Technical Bids shall be opened in the presence of Bidder’s representatives on the date specified above.   The date of opening of Price Bid shall be communicated to all eligible bidders.

7) RIGHTS RESERVED BY NDDB

 Issued by : National Dairy Development Board, Kolkata